Our Top 25 Products and Services

We love to share what we know, like, and trust with others. As Virtual Assistants we are usually the first ones to discover amazing tools to help us work efficiently. Our list may not contain the popular, but it does contain the fun. Click on the links, explore for yourself, take advantage of the free trials, and enjoy!

My Knowledge Genie

Writing an online course can be a breeze using this tool. You can try  it out on one genie for free, but you will want to upgrade for just $5 a month to create more. We love using My Knowledge Genie to create module-based courses because we can add links, files, checklists, summary questions, and reminders all in one place. Then when you are ready, you can assign access to whomever and whenever you want.

Cool Text and Buttons

This ia a cool site where you can create fantastic buttons for sales pages and more. We love the customization and color schemes.

Send Out Cards

Send customized cards to everyone on your client lists, in your family circle, and just because. Choose from hundreds of cards, create your own cards, and include gifts with your cards.

Eventbrite

Advertise your events, send invitations to mailing lists, and monitor the activity as registrations roll in.

The Coaches Console

Integrated business management system for coaches, virtual assistants, public speakers, and others. Manage customers, welcome packages, calendars, groups, invoicing, payment processing, integrate with Authorize.net, send email messaging, customize newsletters, and create an online website presence.

Audio Acrobat

Record audio notes, convert audio files, record telecalls, and edit them inside your favorite editor. Publish the content on your website, as an email link or as a download for mp3.

MailChimp

List management system with the ability to create campaigns, use segmented lists, create scheduled autoresponders, and works with Eventbrite and Survey Gizmo. Integrates with Ultra Cart. Has a smoother import process than some other list management systems.

Smartsheet

A web-based work management and collaboration tool that enables you to tract and organize work, use a template, share with collaborators, set alerts, and reminders, track discussions, view changed history, and create summary reports, as well as to attach, share, and send files.

Highrise

This partner product of Basecamp is more than a powerful address book but is not as cumbersome as a full-blown CRM app. It is a good product to keep track of contact details, who last spoke to whom, what the next to-do is, and so on. This online contact manager integrates with MailChimp and has an iPhone version called Bungalow.

Big Contacts

This is another web-based contact management software which allow you to organize your important contact information in a single view, easily coordinate and manage multiple calendars online, effectively manage your sales pipeline online, and you can have real time access to information while out of the office. This contact management software is a true “Mobile Office” solution for those who travel. For example, you can make Skype phone calls directly from your computer and it works with any web enabled phone – who no syncing.

Mac-specific Resources

Use a Mac? Export your address book with this great software.

Winzip

This program will allow you to zip your files and encrypt them. You can use this if you are sending important and sensitive files or information to your client or on your clients behalf. You can also use this if you have a large file that you want to send to someone via email. This program will compress the file for you so that you can deliver the file to your client whole and not in various emails.

Clipperz

Clipperz is a free online password manager. It will store your passwords, credit card numbers, logins, and more for you.

Roboform

This is another option for an online password manager. It not only manages your passwords but it is a form filler as well. It is compatible with every sort of browser out there (IE, Google Chrome, Firefox, etc.)

10 Minute Mail

If you are testing a feature out for your client or subscribing to something and you don’t want to use your personal/business email address and open yourself for spam, you can try 10 Minute Mail. This site will give you access to an email for exactly 10 minutes. After that, the email address is no longer valid.

GoToMyPC

If you work from a desktop and a laptop, you can really utilize this program. You can log onto your desktop from your laptop or visa versa from anywhere (as long as you have internet connection). You can also transfer files from one computer to the next. We think this an awesome virtual computer access program.

LogMeIn

Logmein is the same as Gotomypc but it is a free program. The biggest difference between the two is that for the file sharing feature, you will have to upgrade with logmein. With gotomypc, it comes with your purchase.

VA Classroom

This site offers training for Internet Marketing, Social Media and Virtual Events for Virtual Assistants.

TimeDriver Appointment Scheduler

This program is a personal appointment scheduler that works with Outlook and Google Calendar. It lets you offer appointments to clients by putting a schedule link in e-mail messages and on Web pages. Appointments flow into your calendar automatically.

Pixie Color Picker from Nattyware

The color picker is designed for web designers. You can run the program and then point to a color and it will tell you the hex, RGB, HTML, CMYK, and HSV values of that color. You can then use these values to reproduce the selected color in your favorite programs.

Carbonite Online Backup

This program provides online and offsite backup. It will install a small application on you computer that works quietly in the background looking for new and changed files that need to be backed up. It looks and feels just like part of your computer, and it is integrated with your operating system – there is not a new interface for you to learn. It is completely automatic, secure and encrypted to protect your privacy and you get your files back with a few clicks.

Skype

With Skype’s free software -  by the way, it works seamlessly with your internet connection. You can chat away with free Skype-to-Skype calls and never worry about cost, time of distance. You can talk, instant message (IM) or make video calls for nothing. You can also make calls to phones and mobiles at home and abroad at great rates too. You can send a text message directly from Skype, forward a call to your mobile, or set up an online number for friends/family/colleagues to make a local call to your Skype.

Google Mail (gmail)

This is a Google approach to email. Gmail is built on the idea that email can be more intuitive, efficient, and useful. And maybe even fun. Gmail has: less spam – keep unwanted messages out of your inbox with Google’s innovative technology; mobile access – read Gmail on your mobile phone by pointing your phone’s web browser to http://gmail.com/app; lot’s of space – over 7427.413472 megabytes ( and counting) of free storage.

Google Checkout

Increase online sales using Google Checkout. Google Checkout is a fast, secure checkout process that helps increase sales by bringing you more customers and allowing them to buy from you quickly and easily with a single login.

Nuance PDF Reader

With Nuance PDF Reader you can convert PDF files to Word®, Excel®, and RTF through a hosted web service. Use annotation tools to highlight, cross-out, and underline test for more effective collaboration. You can even fill out and save the PDF forms.